Can I book on-the-day coordination without full planning?

Yes — we offer on-the-day coordination as a standalone service so you can have expert support on your wedding day without full planning.

Do you work with all venues and suppliers?

Yes — we happily work with all venues and suppliers to ensure everything runs smoothly on your day.

What does on-the-day wedding coordination include?

On-the-day coordination includes managing your timeline, liaising with suppliers, handling last-minute issues, and keeping everything running smoothly so you can relax and enjoy your wedding.

Do you offer set-up only coordination?

Yes — we offer a set-up coordination package to style your venue, set up decor, signage, favours and more on the day.

What’s included in your wedding planning package?

Our wedding planning package includes full remote planning support along with on-the-day coordination, helping you organise suppliers, timeline and details.

Can I customise the coordination package to suit my wedding?

Yes — we tailor our coordination packages to fit your day, whether you’re planning a festival-style wedding or a low-key party.

Will you liaise with my venue and suppliers?

Yes — supplier and venue liaison is part of our on-the-day coordination service to make sure everything flows perfectly.

How far in advance should I book on-the-day coordination?

We recommend booking 6-12 months ahead, but do get in touch even if your date is sooner.

Do you offer on-the-day coordination outside Oxford?

Yes — we provide on-the-day coordination across the UK.

Can I hire just one item or do I need a package?

You can hire a single decor item or backdrop — no package required.

Do you deliver and set up the decor?

Yes — our decor hire includes delivery, full set-up and takedown across Oxford and the UK.

Can I style the decor myself if I prefer?

No — we handle the set-up to ensure everything is styled perfectly and safely.

Do you offer custom-made props or backdrops?

Yes — we can build bespoke props and backdrops from reclaimed materials to suit your vision.

What kind of props and backdrops do you hire out?

We hire out wooden backdrops, neon signs, arches, signage, table props and more.

How far in advance should I book my wedding decor hire?

6-12 months is ideal, but we’re happy to help if your date is sooner.

Do you supply the crisps or sweets for crisp walls or sweet tables?

No — we style the table but you provide the snacks.

Is the glitter biodegradable?

Yes — we use eco-friendly, biodegradable glitter that’s safe for skin.

How many people can you glitter in 2 hours?

We can glitter around 30-40 guests in two hours.

Can you match the glitter colours to my theme?

Yes — we can create a custom glitter palette to match your wedding colours.

Do you need access to power for the glitter bar?

Ideally yes — we ask for access to a power socket to keep everything running smoothly.

How far do you travel for the glitter bar?

We’re based in Oxford and provide glitter bar hire across the UK.

How much space do you need for the glitter bar?

We need a space of around 2m x 2m for the glitter bar.

Can you write both my wedding speech and my vows?

Yes — we can help with both speeches and vows for couples, best men, maids of honour or anyone speaking.

Do I have to do a Zoom call?

No — we’re happy to work by email, phone or WhatsApp.

Can you help if I’ve already written something but I’m not sure it works?

Absolutely — we can edit and polish your draft so it flows and feels natural.

Will my speech or vows sound like me?

Yes — we make sure your words feel authentic and true to you.

Do you offer speech writing for anyone other than the couple?

Yes — we help best men, maids of honour, parents of the couple and more.

How far in advance should I book speech or vow writing?

2-3 months is ideal, but get in touch — we’ll do our best to help.

Do you work with LGBTQ+ couples?

Absolutely — we work with couples of all genders, identities and orientations, and only collaborate with inclusive venues and suppliers.

Are your services disability inclusive?

Yes — just let us know what you need and we’ll do everything we can to accommodate you.

Do you support neurodivergent couples?

Yes — as a neurodivergent-run business we understand how to offer patient, flexible support.

Do you work with religious weddings?

Yes — we respect and support all faiths and are happy to learn about your traditions.

What does a wedding day coordinator actually do?

planning

9 Jun

Written By Meem Graphics

Planning a wedding is like juggling confetti, family politics, logistics, and Pinterest boards—while also trying to remember to eat. And while loads of couples enjoy the planning bit, the actual running of the day? That’s a different beast entirely.

That’s where a wedding day coordinator comes in. We’re not full-service planners (you’ve got your vision nailed!), but we are your behind-the-scenes safety net to make sure it all actually happens the way you imagined. We take over the reins in the final weeks and on the big day itself, keeping everything running smoothly so you don’t have to lift a finger.

What we actually do

In short: we’re the calm in the chaos. We step in a few weeks before the wedding to get to know your plans, timeline, suppliers, venue quirks and any family dynamics you want us to be aware of (yes, we can steer Uncle Steve away from the mic).

Here’s what’s included:

Final timeline creation and checks
Communication with all suppliers so everyone’s on the same page
Coordinating set-up on the day (tables, chairs, signage, decor – we’ve got it)
Solving last-minute hiccups like the missing cake or a rain plan emergency
Keeping the day running to time
Being the point of contact for everything so you’re not bothered by questions
Looking after you and making sure you actually eat something

We’re not just clipboard-holders.

We’re also venue stylists, people wranglers, problem-solvers, speech-timers, lipstick finders, bouquet fluffers, and general calm-energy-givers. We bring plasters, glue guns, scissors, snacks, bobby pins, and moral support.

We’re the ones who’ll catch the moment your flowers arrive without water. The ones who notice the mic isn’t turned on before the speeches. The ones who hand your mum a tissue when she’s holding back tears and trying not to smudge her mascara.

Why does it matter?

Because you’ve spent so much time making this day beautiful. You deserve to actually experience it without worrying about where the musicians are or whether the favours have been laid out. Your mum deserves to enjoy it. Your best mate shouldn’t be stuck coordinating the caterers.

Without a coordinator, these jobs fall to your family, your mates—or worse, to you. And we want you dancing with a cocktail, not chasing a supplier down over timings.

What’s the difference between venue coordinators and wedding day coordinators?

Great question. A venue coordinator works for the venue. They’ll make sure the bar is stocked and the lights are on. But they won’t necessarily know where your welcome sign goes, who’s bringing the cake, or what time your confetti shot is happening.

A wedding day coordinator works for you. We know your priorities, your suppliers, and your plan—and we make sure it’s all executed exactly how you imagined (or better). We’re there start to finish, from morning prep to packing the car.

Who’s it for?

Literally every couple who’s planned their own wedding and wants to hand over the clipboard and just be present. Whether you’ve had a full DIY venue, a marquee, a barn wedding or anything in between—if there’s no one designated to run the day, we’ve got you.

We’re also a dream for people who hate asking friends for help, want a stress-free morning, or just want someone on hand who knows what they’re doing when things don’t quite go to plan.

Real wedding moment: Fixing the band blackout

We once coordinated a barn wedding where the electrics cut out during the band’s first song. Instant panic. But not for the couple—they were mid-dance, none the wiser. We liaised with the band, worked with the venue, tested a backup circuit, and had it sorted before the second track. That’s the magic of a coordinator—you only see the party. We handle the rest.

So… do you need one?

Look, you can run your own wedding day. But should you?

If you want to:

actually enjoy your day
not be pestered with questions
avoid last-minute stress
and have someone else handle logistics

Then yes, a wedding day coordinator is 100% worth it. (And bonus—we’re really fun to have around.)

If this sounds like your kind of support, check out our Day Elements service. We’d love to help bring your day together and keep it totally stress-free.